Contents:
- About the Client
- 1. Brief Description
- 2. Timeline
- 3. Client Point of Contact
- 4. Communication Protocol
- 5. Care, Handling and Storage
- 6. Media Issues
- 7. Reformatting
- 8. Head and Tail Content
- 9. Reference Files
- 10. Directory Structure and File Naming
- 11. Metadata
- 12. Vendor Quality Assurance and Control
- 13. Delivery
- 14. RFP Response
- 15. Vendor Qualifications and Past Performance
- 16. Pricing Information
- 17. Questions
This resource offers a best practice guideline for creating Requests for Proposals. It aids organizations planning to outsource the digitization of audio-visual materials by specifically identifying the most important issues that should be addressed with vendors. Although this guide uses video as a focus point it is relevant and applicable for all media types.
This succinct 12 page guideline offers clear, concise instructions with examples. As stated in the document, it is designed to help organizations ’think critically’ and to ‘guide discussion’. Not only is it of value for archives planning to outsource, it also is very useful for archives planning digitization projects in-house as it touches upon all aspects to be considered in the digitization workflow.